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Job Vacancy - Administration Officer

Last updated 18 December 2020
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Administration Officer  

Job description  

Purpose:   

Working as part of the Enterprise M3 Operations Team, to support the smooth running of Enterprise M3’s activities, and to provide a professional and comprehensive administrative support service. 

Location: 

Office based at Enterprise M3’s offices in Basingstoke but some travel will be required across the Enterprise M3 area. Currently home-based due to Covid 19. 

Responsible to:  

Office Manager, however will be matrix-managed for specific tasks by other managers 

Working hours and salary:  

This post is available full time with a starting salary of £26,544. We would also welcome secondments from partner organisations.  

The post will be on a temporary position for 6-month period.  

Main responsibilities:  

  • Working as part of the Enterprise M3 Operations Team to provide administrative support across Enterprise M3. In particular providing procurement support to the Governance and Assurance Manager.  

  • Act as the main point of contact for Enterprise M3’s procurement activity, working with our Accountable Body and the Enterprise M3 team, advising on process, creating documents and supporting throughout the process 

  • To provide administrative support to Enterprise M3 on procurement and finance activity, including drafting award letters and supporting the processing of any funding claims. 

  • Supporting project development activities (e.g. reviewing project applications, project monitoring and supporting the contracting process) for our Capital Programme.  

  • Developing written materials to support major meetings with Government, local partners and businesses. 

  • Set up internal and external meetings on behalf of the team. 

  • Support the development of administration systems within Enterprise M3, and proactively contribute to the delivery of an efficient service 

  • Provide occasional meeting and minute taking support. 

  • Maintain accurate filing and document management systems 

  • Accurately respond to and manage queries.  

  • Provide holiday/sickness cover within the Operations Team 

Qualifications & Experience required: 

  • Experience of procurement processes  

  • Previous experience delivering a wide range of administrative functions. 

  • Computer literacy with experience of using a variety of software for data management and transmission. 

  • Ability to communicate effectively at all levels in the organisation and with external contacts.  

  • Demonstrable competence or aptitude to work as part of a team, managing complex matters. 

Skills & Core Competencies: 

  • Ability to work with, and quickly build strong relationships with, a range of partners at all levels across the public, private and not-for-profit sectors. 

  • Engaging personal style, with an ability to work in an ambiguous and rapidly changing environment 

  • Attention to detail, with an ability to deliver work of a consistently high quality while managing competing priorities 

  • A high standard of written work 

  • Proactive and positive approach, strong problem-solving ability and resilience, with a willingness to learn 

  • Ability to work independently and as part of a team 

  • Commitment to diversity and equality of opportunity 

How to apply 

Application should include: 

- a cover letter describing how your experience matches the key areas of responsibility and the capabilities and experience within the job description 

- a CV 

The closing date and interview schedule is as follows: 

Application Closing date 

Interview date 

17:00hrs on 8th January 

w/c 11th January

An electronic version of the above documents should be sent to recruitment@enterprisem3.org.uk by the closing date. 

Candidates might be contacted via telephone. Successful candidates will be invited to a job interview which is expected to take place on-line. 

For any questions regarding this post please contact Lee Danson

T:  01256 262767

Enterprise M3’s work, including this role, is funded through a number of partners including the Local Growth Fund, European Structural and Investment Funds and the Careers and Enterprise Company:  

Where

Address:

Desklodge, Belvedere House, Basing View
Basingstoke
RG21 4HG
United Kingdom

Map:

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